WJAA July Meeting Minutes

Attendance:  Kristi Fishback, Scott Royer, Betty Meadors, Jeremiah Chase, Angie Walls, Tracy Coffey,  Tim Meadors, Travis Fisher, Stephanie Williford, Mike Williford, Amber Gilbert, Kim Imbus, Jim Jermer, Dave Hollins

Open Meeting @ 8:33 p.m. Motion to accept by Kristy Fishback, 2^nd by Jim Jermer

Secretary report:  Handed out June minutes to be read.  Minutes were accepted by Kim Imbus and 2^nd by Kristi Fishback

Treasurer’s report:  Will be read next meeting.

Committee reports:

Softball:  The teams that placed in tournaments are as follows:  U14 (1^st place), U12 (2^nd Place), U8 (3^rd Place).  We payed out $450 for umpire pay and will get all of it back.  We supplied the balls.

Soccer:  Deadline is passed.  July 30^th is the date set for field preparations.  At least one person from each team needs to be there.  You will set up your own fields.  Plugs for fields would cost us $378 for 2 sets of 25 plugs, 8 line pegs and the accessory kit.  Jim said he thinks he can do it for less.  Saturday is the team draw.  You have to have everything in by then.  Coach’s won’t get their roster until all fees are paid.  Dicks has packets that coach’s can get with coupons that they can hand out to parents.  Sportzone gave us flyers for uniforms.  Their prices are good but they could take awhile to get the uniforms. 

Basketball:  No rep.

Baseball:  Mike not there.

Concession:  The concession for tournaments was done out of a van.  They didn’t sell much and no teams bought team treats.  The concession will be cleaned up in the next to weeks to prepare for soccer.

Haunted Woods:  October 19, 20, 21.  Paths will be the same as last year.  Dave has made an email list.  If you would like to be on the mailing list get w/Tracy or Dave.  We need to get committee’s together.  $45 per 1000 for the News Democrat for inserts in their paper.  We will need to make our own copies.  Money raising ideas-sponsors?  Need to move the fire pit further out.  A motion for a $3000 budget was made by Dave.  It passed with 12 for and 0 against.   

Old Business:  

Locks on Barn

Soccer doesn’t need in barn. 

Email Tracy if you put stuff in her box.

If you see the barns open please let Tracy know.

Signs still need to be put up.  We also need a speed sign or speed bumps(suggested by Jim).

Ditch work has been done.  Now we need some hay to put on the dirt.

The pile of bench’s are laying around. Jason Mitchell will put in poles and maybe we can get some young guys to put the bench’s together.  We need concrete to pour a dugout.  It would be nice to get everything done the same day.  Jim will give Tracy measurements.  He will look into it Sunday.

We will receive Kid glove equiptment sometime in late August.  Anyone who know that they need something let Tracy know.  We already know we need safety bags.  We don’t have to order from their list, if you see something you need somewhere else its ok.

Baseball fees for umpire will be what we voted on last month.

New Business

We need more paint(cost is 29.95 per case with a free liner and free shipping).  We will need people to help unload.  Jim said to have it delivered to the shop and he will unload and bring to the fields.  We can’t use chalk per district.  He will put paint in  the shed in back for the fields.

Need flags for fields.  Paul bought some last year, but they got ruined during baseball/softball.  We can use cones  for U6.  We had 12 last year.  If we bought the some last year we didn’t use.

Extra gravel needs to be moved to handicap parking.  We also need 3 or 4 railway ties. 

Dirt for fields are needed.  What are we willing to pay?  Tracy guessed we would need 4 truck loads.  Hotel trucking said we could get it for $400 per truck, Evans was $415 per truck.  That’s for sand/dirt mix.  We need to order before the end of September.  Motion from Kristi to purchase 5 loads from Hotel was passed with none opposed.  Tracy will order.

We need lime.

Garbage cans for soccer fields will need to be figured out.  Will do on Sunday.

Bylaw H2a1 was passed 10 for 0 against

Bylaw proposal change D2 & D3 was passed 11 for and 0 against.

Bylaw Proposal:   J. Fees: 5. Refund Policy a.) 1. Prior to the start of the season, the parent must attend the monthly board meeting with proof of payment to request a registration refund.  2.) After the Deadline has approached $10 of the fee will be NONREFUNDABLE 3.) After the season has started and no game has been played, the parent must attend the monthly board meeting to discuss their circumstance with the District Rep of sport & Treasurer. 4.) No refunds will be given by telephone messages, coaches, etc.  or after child has played any games.  5.)  The parent must attend the appropriate meeting based on the time of their request. 5.)  All refunds will be given back in check form after approval by District Rep. & Treasurer

Tracy ask if we could move the September meeting up a week since she will be gone.

Proposal for next month-For duel signatures on all checks.

Motion to adjourn meeting at 10:00 p.m. by Betty Meadors, 2^nd by Kim Imbus

Next meeting was scheduled for August 22 at 8:30 p.m. at Complex.